Blogging, Email Marketing, Facebook Marketing

Do you have a holiday looming? Get these 5 Great Tips to ensure your business runs smoothly during the holiday period.

Having 5 Great Tips for your Business is essential when you have a holiday looming. Especially if your business is working well and your client-work is coming in nicely. Are you running smoothly for ‘that’ family holiday which may be creeping up! Your family are muttering that you need to buy this, pack that, but you’re putting the inevitable to the back of your To-Do list, and mind. Oh no!

It’s your business that will suffer if you don’t schedule something! Whether it’s your annual summer holiday or the festive period or a half-term break with the children, the planning will be the same if you adopt a simple process.

NottmVA Holiday PlanningI can speak from experience – It wasn’t a holiday that I had to undertake major planning for, but an illness, unfortunately. Disaster Planning can affect not only illness for yourself, but for your partner’s illness. A family member being ill or even a domestic crisis such as an accident or technical issues can put your business behind.

Last year I was quite ill for several weeks. But, because I had a number of mechanisms in place, my clients didn’t really get to hear about it. I had backups in place. I was ill from early in December. Right up until the end of January I was panicking that I wouldn’t be well enough for a special event in my life, which was not great, I can tell you.

It’s not like being employed, you can’t just ‘take time off’ and stay at home and sleep off the illness. As a freelancer or sole trader, it’s a little different, you are obligated to contact your clients. It’s essential to keep them updated and give them options as to what they would like to do with the options available and what suggestions you put forward to them.

I have given you 5 Great Tips to ensure that they will keep you and your business running smoothly during your holiday period to giving maximum output for both productivity and efficiency for yourself and your clients:

5 GREAT TIPS

  1. The most important is that you take time to relax and rest on your holiday.
  2. You need to have a Disaster Recovery Plan. This is your backup plan, your ‘what-if’. What if the laptop breaks down, what if I can’t get hold of this product for my salon, what if I lose a client, will my finances cover my outgoings?
  3. Can you delegate any of your tasks and processes to anyone to ensure that you can relax whilst on your holiday? Can you prepare this in advance of your holiday and prepare any contracts for this and advise your clients who is going to be working on their projects during this time.
  4. Ensure that you schedule your social media posts to continue whilst you are on your holiday as it is important to keep your visibility well, visible. Marketing only works well, if you do this consistently, as we all know.
  5. Set up your Out of Office and filter your emails accordingly. It’s also a great idea to use an email signature-stamp too. Be consistent with your imagery and branding to create some consistency across all of your social media platforms.

NottmVA Time ManagementThese are only a few of many, many tips that are available from NottmVA to keep you time-managed, productive and efficient in the running of your business. It is a well-known fact that it is essential to have down-time from your business to not only spend time with your family and loved ones but to be refreshed, focussed and come back to your business with new ideas and new energy.

I have contracts that I send to my clients for both GDPR compliance and also for booking forms and Terms and Conditions with follow-up support, that is great for that ever-forgiving disaster recovery plan.

I use all of the tips mentioned above (and many more) as I wouldn’t want to have ‘that’ telephone call with my clients to let them know that I wouldn’t be able to complete a deadline – would you?

Would you prefer to watch and listen to this blog post rather than read it? Then you can do by following this link.

If you need to delegate any of your administration and social media support so you can enjoy your forthcoming holidays please contact NottmVA for further information.

 

 

 

Email Marketing, Facebook Marketing, LinkedIn, Networking, New Business, Social Media, VA, Virtual Assistant

Effective Time Management

Is your In-Box Looking Healthy?

Does your morning routine get bogged down by you working your way through your emails and various Gmail, Outlook and various webmail before you can get down to what you’re paid to do best? Yes, I know that feeling.

By delegating or outsourcing your email management it can be the best way to get your productivity increased and work flowing again. You can’t be at the beck and call of an email every minute of the day and there are ways of managing this and putting systems into place. So, by implementing an Email Detox Plan into your business you can feel totally confident that your emails will be looked after, spam will be dealt with appropriately and nothing will be unattended to or mislaid.

This, of course, releases you from the time constraints of your day, the costly pressures of undertaking what could be basic administrative duties when you have more time-pressured tasks that need your attention and the feeling of not being so overwhelmed with your business and you can now get on with mastering your business, your brand and your best-self.

 

Outsource to manage effectively

So, the question is, do you have good willpower? Can you withstand the call of the email – that ping? Haha! It can be quite distracting, can’t it?

If you outsource to or undertake a Virtual Assistant there are many things that can be done to alleviate the habits that you have become accustomed to such as:

  • Delegate your email
  • Assign relevant criteria for your emails
  • Classify sectors/folders for subject/client matter
  • Do you have Urgent or non-important folders?
  • Do you have rules set up for emails not required for immediate viewing?

 

Delegate to Outsource

In order to implement the above to your Virtual Assistant then you need to delegate (or share) your email inbox. This is probably the first time that you may have had to do this, but it is quite a simple process with many webmail and iCloud-based email systems and there are many step-by-step help guides available and your Virtual Assistant may even be able to guide you through the process too. You are able to view your inbox as normal and your Virtual Assistant will be able to manage your emails simultaneously.

 

Any Concerns?

The most often asked question about delegating your email access for the first time is that someone else may respond to your client. This is a commonly asked question, but nothing to worry about. You will have given clear instructions to your Virtual Assistant, and if they are well-referred and indeed, accredited in any way, you will have been provided with a booking form or a contract prior to any work being undertaken with clear, precise instructions being communicated between you to discuss exactly what will be undertaken between both of your businesses. You can choose whether your Virtual Assistant is to just ‘tidy’ your inbox or whether you would like a semi-service of responding to certain types of emails such as general diary enquiries and or a full-service whereby the more complex emails are taken on-board. Alternatively, you may wish to keep the most complex ones for yourself and have these flagged for your attention. Ultimately, you are left available to concentrate on your business the way you wish to.

 

Better Working Relationships

After a period of time, you may find that there is a period of time that is released throughout the day from becoming more productive from the time that has become more efficient as you are not pouring through your emails. Additionally, your clients and colleagues are getting a faster response rate from you in regard to queries this can only improve your brand, your identity and your overall rating in your service that you offer.

 

How A Virtual Assistant Can Help

In all instances of onboarding a Virtual Assistant, there can be a little time taken to get set up and getting used to but indeed, the time saved in the long run will be more than worth the effort. Just imagine the feeling of being organised and time-managed and getting emails in in a timely fashion, not missing elusive deals too. Your Virtual Assistant will only be billed for time used and retainers are available to assist with budgets also. Reducing your administration time and increasing your efficiency into income-generating tasks is pure productive! If you would like to discuss your requirements further regarding your Email Management Service then contact NottmVA.

 

Nottingham Virtual Assistant